Breakfast and After School Club Policy

Club Aims, Admissions, Booking and Charging Policy

This page outlines the school’s policy on aims, admissions, booking and charging parents/carers for the Before and After School Club. We hope it helps to ensure that everyone involved understands what we are trying to achieve within this Club. It will be reviewed and updated annually.

About the Club

The Walton le Dale Before & After School Club operates under the leadership and management of Walton le Dale Primary School Governing Body.

The Club runs Monday – Friday term time only at the following times:

Breakfast Club from 7.30 – 8.50 a.m. at a charge of £5.80 per morning

After School Club from 3.10 – 6.00 p.m. at a charge of £9.10 per evening


At Walton le Dale Before & After School Club, we aim to provide a safe and secure and relaxed environment, offering a range of activities to reflect the interests of the children in our care. In line with the school’s aims:

We will work hard to create:

We will work hard within school and the wider community to develop the whole child, socially, emotionally, intellectually, physically, spiritually and morally in a safe, caring and supportive environment.

We will strive to ensure that each child performs to the best of their ability. We intend that they will grow to be confident and willing, caring and concerned, committed to their own development yet aware of their responsibilities.

What We Offer

We offer a selection of planned and free choice activities and resources that include dressing up, role play area, craft, board games, construction, tablet devices accessing online learning, physical play, cookery, films (U-rated) and reading and sports coaching. Provision will be offered for children to complete any homework.  In addition, children have access to the outdoor area and play equipment.

Food and Drink

We provide healthy snacks, including fresh fruit and vegetables. The food we provide at the after school club is not intended as a substitute for a main evening meal. We promote independence, by encouraging the children to help prepare some of their own snacks, and to clear away after themselves. We use fresh ingredients and follow statutory guidelines. Fresh drinking water is always available. We meet individual dietary requirements and parental preferences wherever possible. We recognise the importance of healthy nutrition for children delivered in a calm, friendly setting. We allow children to decide when they are ready to eat, but request that food be consumed whilst sitting at the snack table.

For more details, please refer to the school’s Healthy Eating Policy.


Our Club is staffed by our Manager and assisted by 7 play workers. Our aim is to provide a smooth transition between our school and club.

All our staff have significant experience of working with children and undertake professional development training. All staff members are DBS checked and hold current first aid qualifications. The Club Manager and all members of the Senior Leadership Team are the Designated Safeguarding Leaders for the Club.

If you have a query or concern at any time, please speak to a member of staff at the club when you collect your child. If you prefer to arrange a more convenient time for a meeting, please contact the Club Coordinator or the Manager.

Policies and Procedures

The Club operates within the policies of Walton le Dale Primary School. Key points of the main policies are included below. Copies of the full policies are available as detailed below:

School Website Club Manager
Healthy Eating Policy Uncollected Children Policy
Safeguarding and Child Protection Policy Child Induction Policy
Single Equality Policy Arrivals and Departures Policy
SEN Policy  
Behaviour Policy  
Administering of Medication Policy  
Health and Safety Policy  
Complaints Policy  

Terms and Conditions


To ensure equal opportunities and to meet the needs of potential parents/carers of children attending Walton le Dale Breakfast and After School Club, the following admissions guidelines are in place:


To book your child/ren into the Club, a booking and registration form must be completed in advance with the sessions selected at the time of booking. You will be notified by the school office within two weeks of applying if your child/ren is successful in securing a session(s) or has been added to the waiting list.

Bookings for the Club are binding e.g. if you book a Tuesday place for your child/ren, this will be for the whole term and not on an ad hoc basis.

Sessions are available in advance only and must be booked and paid for a month prior to the take-up date.

The latest pick up time is 6.00pm in the KS1 hall and this time must be strictly adhered to. Nobody under the age of 16 can drop off/collect a child from the Club without prior written consent.

Should you need to contact the Club during the hours of 7.30 – 8.45am and 3.10 – 6.00pm please do so via mobile phone number. At any other time, please email.

Admission to the Club will not be granted if a session has not been booked. Personal family circumstances and emergencies will be considered on an individual basis


We understand that there may be times when your child/ren is unable to attend Breakfast/After School Club for various reasons. Parents are asked to inform the Club Manager via mobile phone or email if their child/ren are not attending that day’s session by 7.30am for Breakfast Club and 3.10pm for the School Club.


For good financial accounting for the Club and parents/carers, the following strategies are in place:

Penalty Charges

Parents who are late collecting their child/ren will incur a penalty charge of £5.00 per child after 6pm. An additional charge of £5 will be incurred for every 15 minutes thereafter.

 (i.e. If you have two children and you are late, you will incur a late charge of £5 per child. The total charge will therefore be £10.  After 6.15pm, the total charge will be £20.)

Any child/ren left for more than 45 minutes may result in the intervention of Social Services and/or the police being contacted.

Persistent (more than 3 late collections in any 12-month period) late pickups will result in the removal of your child/ren’s place(s).

For more details, please refer to the school’s Uncollected Children Policy available from the Club manager.

Non – exceptions to the Payment

If a parent chooses to take their child/ren on holiday during term time, they will still be expected to pay full price for the sessions their child/ren would miss as their place will still be kept for them.

If your child is absent from school due to illness, they will be expected to pay full price for the sessions their child would miss as their place will still be kept for them.

Exceptions to the Payment

If the school is closed for any reason, i.e. enforced snow closure, there will be no charge to the parent and their place will be kept for them.

If your child/ren is absent from school on an educational visit or a school residential visit, there will be no charge to the parent and their place will be kept for them.

* All queries regarding payments and debts must be referred to the School Office.


You and your child are welcome to visit the Club before your child’s first day, to familiarise yourselves with the setting and to help your child settle in.

During your child’s first session time will be set aside for an induction. The induction will run through the club rules and routines including snack times, collection, child meetings and introduce your child to the staff and other children.

For more details, please refer to the school’s Child Induction Policy available from the Club manager.

Attendance at the club for pupils in EYFS will commence once pupils attend school full time i.e. following the part time induction period.

Arrivals and Departures

All children will be collected from their class by the club staff. Once all children have arrived, a register will then be taken.

We expect that your child will be collected by the named people indicated on the registration form. If you need a different person to collect your child, you must notify us in advance (a password may be issued for safeguarding purposes). We will not release your child into the care of a person unknown to us without your authorisation.

For more details, please refer to the school’s Arrivals and Departures Policy available from the Club manager.

Safeguarding and Child Protection

We do our utmost to create an environment in which the children are safe from abuse and harm. Any suspicion of abuse is promptly and appropriately responded to. We comply with local and national child protection procedures and ensure that all staff are appropriately trained.

The Club Manager and all members of the Senior Leadership Team are the Designated Safeguarding Leaders for the Club.

For more details, please refer to the school’s Safeguarding and Child Protection Policy on the school website.


Our Club provides a safe and caring environment, free from discrimination, for everyone in our community including children with additional needs.

For more details, please refer to the school’s Single Equality Policy on the school website.

Special Needs

We make every effort to accommodate and welcome any child with special needs. We will work in liaison with parents or carers and relevant professionals to fully understand your child’s specific requirements. We will endeavour to accommodate children of all abilities, whilst working within the Club’s limitations. Each case will be considered individually and risk-assessed to ensure everyone’s safety.

Our staff-training programme includes specific elements relating to children with special needs.

For more details, please refer to the school’s SEN Policy on the school website.

General Information

Child Behaviour

Children and staff have created rules for acceptable behaviour whilst at the Club, based on the school’s Golden Rules:(

The Club promotes an atmosphere of care, consideration and respect for everyone attending: children, staff and visitors.

We encourage appropriate behaviour through: praise for good behaviour; emphasis on co-operative play and sharing; talking to children with the courtesy that we expect from them and engaging children in activities.

The Club has procedures for dealing with unacceptable behaviour. We recognise that poor behaviour can occur from time to time for reasons that are not always evident, or because of additional needs. We will try to be flexible to accommodate such cases.

However, if your child is aggressive or violent, or if their behaviour poses an immediate danger to themselves or others, we will require you to collect them from the Club immediately. In exceptional circumstances, and only when all other attempts at behaviour management have failed, we reserve the right to permanently exclude a child from the Club.

For more details, please refer to the school’s Behaviour Policy on the school website.

Adult Behaviour

We will not tolerate from any person, whether a parent, carer or visitor: bullying, aggression, confrontational or threatening behaviour; or behaviour intended to result in conflict. Our Club is a place of safety and security for the children who attend and the staff who work here, and we reserve the right to ban anyone exhibiting inappropriate behaviour from our premises indefinitely.

Illness, Accidents and First Aid

We are unable to care for children who are unwell. If your child becomes unwell whilst at the Club, we will contact you and ask you to make arrangements for them to be collected.

Please inform the manager of any infectious illness your child contracts. If your child has had sickness or diarrhoea, please do not send them to the Club for at least 48 hours after the illness has ceased.

Every precaution is always taken to ensure the safety of the children, and the Club is fully insured. Our staff hold a current first aid qualification and a first aid kit is kept on the premises. If your child has an accident whilst in our care, you will be informed when you collect your child or before if it is serious.

For more details, please refer to the school’s Health and Safety Policy on the school website.


Please let the Manager know if your child is taking prescribed medicine. If your child needs to take medicine whilst at the Club, you will need to complete a Permission to Administer Medication Form (available as a hard copy from the Club/school office) in advance. It is your responsibility to ensure that an inhaler is provided within Club hours as pupils will not have access to inhalers from classrooms.

For more details, please refer to the school’s Medication Policy on the school website.

Complaints Procedure

If you have any queries, comments or need to discuss any matters concerning your child, please feel free to speak your child’s key person, the Manager, or any other member of staff.

Verbal complaints and written complaints will be dealt with appropriately and the outcome will be discussed with the person who put in the complaint.

A full copy of our Complaints Policy is available on the school website.

Photos of Pupils

Staff may take photos of pupils to evidence and celebrate learning within the club. However, they will only be shared on internal screens or the school website in accordance with your consent as indicated on the Photographs/Videos Permission form completed on your child’s admission to school. No photographs will be shared on social media. Should you wish to discuss this further, please see the Club Manager.

Pledge to Parents

We value our relationship with parents/carers and are committed to working in partnership with you to provide top quality play and care for your children.  We will:

Contact Information

Walton le Dale Primary School Before & After School Club

Telephone: 01772 335065 (Please leave a voice message if there is no reply or you can send a text message)

Address: Severn Drive, Walton le Dale, Preston PR5 4TD

Mobile Number: 07931414360 (Please leave a voice message if there is no reply or you can send a text message)



Ofsted Registration No: 119286

Club Staff:

Manager: Janet Corless


Sarah McConville, Christine McConville, Rashida Patel, Janet Chaplin, Joanne Doyle, Sophie Howsley & Harry Swindlehurst

Relevant Contact Details:

Social Care: 0300 123 6722

LADO (Local Authority Designated Officer) 01772-536694

LSCB (Local Safeguarding Children’s Board) 01772-530283

NSPCC: 0808 800 500


Piccadilly Gate
Store Street
Manchester M1 2WD

Tel: 0300 123 1231